Club Information and Management Tools

How to start a Club Charter:

In order to be a bonafied 4-H Club, you must fulfill these requirements:

1. You must have a Club Leader. (See Club leader requirements--- LINK) All Club leaders are required to attend at least one Leader Meeting a year and be an enrolled 4-H volunteer for at least 6 months prior to taking a roll as a club leader.
2. You must have at least 5 members or 5 Cloverbuds from 3 different families currently enrolled.
3. Submit a Club Charter Form to the 4-H Office.
4. You must have the Program Planning Sheet completed for each 4-H year.
5. Turn in Monthly Financial Statements to the 4-H by the 10th of each Month. 

Fundraising – Please remember when you are doing fundraising in the name of 4-H, you need to:

1. Fill out the “Fundraising Request” form and have it approved by Lisa Farney (lb553@cornell.edu) before you can do ANY fundraising.
2. There must be a PURPOSE for the 4-H fundraising. You CAN NOT fund-raise just to have money in your 4-H account.

Request to Raise Funds Form: LINK

Leader Handbooks:

• NYS 4-H Club Leader Handbook
• NYS 4-H Cloverbud Handbook
• 2024-2025 4-H Green Book

Important Forms:

• Monthly Financial Statement
• Club Equipment Inventory
• Program Planning Form
• Accident Report

4-H Report Resources:

4-H Club Guide – Parliamentary Procedure

Secretary’s Handbook

Treasurer's Record Book

Secretary's Monthly Report

Online Information:

• New York State 4-H Foundation
• The New York State 4-H Website
• The National 4-H Council Website
• NYS 4-H Animal Science Website

Last updated February 11, 2025